Trip registration is required for those traveling on official University business off-campus (>100 miles) or internationally. Please visit Travel Planning | Risk Management (ucr.edu)
Before your trip, you must submit a Pre-Trip within Concur for approval.
For help on how to submit a Pre-Trip in Concur, follow the How-To Guide
Please allow 3-5 business days for Pre-trip approval. You will NOT be able to submit expenses for reimbursement unless you have an approved Pre-Trip.
Personal days that will be included in your trip should be listed on the travel request in the designated section.
An airfare comparison for the dates of UC related business will be required for all trips involving personal days; you will be reimbursed the most economical option.
If you have questions/concerns, please reach out to encore@ucr.edu prior to your trip to assist.
During Trip
During Your Trip
During your trip, make sure to keep track of your receipts to submit them for reimbursement.
DO NOT PAY ON BEHALF OF OTHERS FOR ANY TYPE OF TRAVEL EXPENSE(Unless you have been approved for group travel)
When it comes to tracking your receipts, we recommend a few methods: (Remember, it is best to use a method that best suites you. These are only suggestions.)
Take photos of receipts on your phone. This is a simple practice just to ensure that you have a backup if you are to lose the physical receipt.
Use Adobe Scan app. If you are subscribed to the Adobe Suite, and have access to Adobe Scan, this is a great way to instantly turn your receipts into a scanned PDF file. You can then easily view, and submit these files into Concur when submitting your Expense Report.
After Trip
After Your Trip
When you return from your trip, you just create an Expense Report with the receipts that you've obtained.
If you need assistance during this process, you can follow the How-To Guide for help.
Before an Expense Report can be submitted, you must have an approved Pre-Trip.
After you submit the Expense Report and it gets approved, accounting will issue your payment within about 7-14 business days.
